UNICC Request for Proposals: Quantum Solutions and Services

·         Lot 1: Quantum Key Distribution (QKD).

·         Lot 2: Quantum Public Key Infrastructure (PKI).

·         Lot 3: Quantum Security Assessment.

UNICC/RFP/2025/00217 – Cover Letter and Instructions to Submit a Bid

Annex 1 – Terms of Reference

Annex 2 – Vendor Information Form

Annex 3 – Checklist of Lots and Geographies Proposed

Annex 4 – Financial Proposal Form

Annex 5 – Confidentiality Undertaking

Annex 6 – UNICC Contract Form

Annex 7 – UNICC General Conditions

Annex 8 – Self Declaration Form

Annex 9 – Cybersecurity Questionnaire

Annex 10 – Environmental Management System Questionnaire

Annex 11 – Question and Answer Template (to complete if you have any questions)

3. Deadline for submission of proposals: Proposals in response to this RFP shall be submitted via email at info@euroquic.org by no later than 13 February 2026 at 5 pm (CET). DO NOT submit your proposals via any other means. Late submissions will not be accepted. Important: It is the responsibility of bidders to ensure that they have taken all steps to submit their proposals in advance of the above closing date and time.

1. Proposals shall be submitted electronically, via email, at the following dedicated via the QuIC Central Team info@euroquic.org
2. The proposal shall include the complete technical and financial proposals, together with Annex 9 (Cybersecurity Questionnaire), and requested supporting documents or annexes:

All information and documentation related to the technical proposal (including Annex 2, Annex 3 and Annex 10) shall be included in the “Technical Proposal” email ONLY.

All information and documentation related to the financial proposal (including the Annex 4, Annex 5, Annex 6, Annex 7, and Annex 8 shall be included in the “Financial Proposal” email ONLY.

All information and documentation related to the Cybersecurity Questionnaire (including Annex 9) shall be included in the “Cybersecurity Questionnaire” email ONLY.

3. Proposals shall be submitted in three separate emails, as follows:

a.      Email 1: Technical Proposal, with Email Subject indicated as follows: UNICC/RFP/2025/00217 – Technical Proposal – Bidder: Name of Your Company

b.     Email 2: Financial Proposal, with Email Subject indicated as follows: UNICC/RFP/2025/00217 – Financial Proposal – Bidder: Name of Your Company

Note: The financial proposal documents included in the email shall be password-protected. Upon completion of the technical evaluation, UNICC will request the password to the companies deemed to be technically compliant.

c.      Email 3: Cybersecurity Questionnaire, with Email Subject indicated as follows: UNICC/RFP/2025/00217 – Cybersecurity Questionnaire – Bidder: Name of Your Company

Maximum size of each individual email is 10 MB. If your Technical or Financial proposal is more than 10 MB, please do zip them if necessary, or arrange the files in batches and transmit them in separate emails, indicating email sequence as follows:

UNICC/RFP/2025/00217 – Financial Proposal – Bidder: Name of Your Company – Email 1 of 2

5. If you include in any of your emails a downloading link for us to access the files, please ensure UNICC will be able to download the files without any obstacle such as authentication password or encryption. In case authentication password or encryption is required, please provide in your email the instructions to access the files.
6. Please allow sufficient time for emails to travel and arrive at the mailbox safely and timely. Do not send the proposals at the last minute since due to Internet traffic it may arrive as late submission.
7. Important Note: Do not mix Technical Proposals and Financial Proposals in the same email. Failure to comply with this instruction may render your proposals disqualified.